Executive Assistant

About Differential

Differential is growing! Yep, it turns out clients like us :) Our team of designers, developers, jokesters, and all around good folk needs more firepower. We’re proudly headquartered in Cincinnati, OH, but our team spans across the country.

In addition to only choosing the best group of people to work around, we are also very picky about the types of clients we’ll work with. In line with our mission to rapidly unlock value for good people with meaningful ideas, we partner with forward-thinking corporate pioneers and innovators to revolutionize their organizations from the inside out and bring great digital products to life. This translates to a diverse range of products like transforming retail with Adidas, helping Lexmark innovate cross-industry, streamlining the sales process with Big Ass Fans, to multi-platform mobile apps for large audiences with Crossroads Church.

We hire great, trustworthy people so that we can optimize for a free & flexible culture: flexible hours, unlimited vacation, remote work, and working on stuff you’re excited about.

Job Description 

Do you want to work directly with the CEO of a fast-growing technology company? This position will be the behind-the-scenes superpower to make a big impact on the effectiveness of the company. Are you energized by working collaboratively? Are you intuitive and a fast learner?

The ideal candidate for this full-time position is someone who has a passion for building systems and processes and also quickly knock out tasks to help achieve stated goals. This position may be better titled “The Swiss Army Knife.”

While your day-to-day work will naturally evolve as different priorities emerge, your initial focus will be on three primary objectives:

• CEO Assistance & Coordination —from assisting with calendar management to collaborating on how to achieve goals and outcomes. The tasks day-to-day will be different and span both professional and personal assistance and coordination, but you will be a force multiplier in unlocking more leverage for our CEO. You’ll develop SOPs to help keep everything running smoothly. You will get exposure to all lines of business and have an opportunity to learn across all disciplines from marketing to operations to finance. You will be helping the CEO achieve the top goals of the company.

• “Over-invest” in culture—from helping plan and coordinate our annual all-company Di Week event, to rallying team lunches, and finding other ways for our team to stay connected with each other.

• Manage our HQ Office in Cincinnati, OH—from coordinating with our cleaning service to keeping the music vibes on point for the Cincy peeps each day. (DJ experience not required) You will be responsible for managing and coordinating all things office related.

At Differential, we design, develop, and grow great digital products. Our process aims to create original digital products and services that innovate and reshape companies and organizations.

Above all, we are focused on finding someone that we love to work with. Culture to us isn’t a ping pong table in the breakroom or some words we put up on the wall. It’s embedded in our DNA and starts with our hiring process. Regardless of your prior experience, we want to consider passionate people for this position.

Our mission statement, core values, benefits and more can be found at handbook.differential.com.

What you can expect to do:

• Help unlock time and leverage for our CEO

• Plan and coordinate Company events.

• Support Sales & Marketing activities.

• Work directly with the CEO on achieving goals and outcomes.

• Manage our HQ office in downtown Cincinnati, OH.

• Manage and maintain the CEO’s schedule, including arranging appointments, meetings, and travel itineraries.

• Handle sensitive information with the utmost confidentiality and discretion.

• Coordinate and manage critical projects and initiatives.

• Assist with personal tasks and errands as needed.

• Perform additional administrative tasks as needed.

• Make a positive impact on the culture and teams. We’re a growing team!

What we’re after:

• Has a passion for being a helper and a positive personality.

• Someone who cares about our “invest-in-people” mindset, and has a passion for finding creative ways to “over-invest” in culture (it’s the little things).

• Excellent written and verbal communication skills.

• Well organized and can manage their own task list and execute quickly against rapidly changing priorities day-to-day.

• Ability to handle multiple tasks and projects with a high degree of accuracy and attention to detail.

• Self-starter with strong time-management skills (we’re leaders not managers).

• High level of professionalism and confidentiality.

• Strong problem-solving skills and the ability to anticipate needs.

• Experience with travel arrangements and event planning.

• Familiarity with office management systems and procedures.

• Excited about learning new things and enjoys learning.

• Enjoys collaborating in-person and can still get work done at breweries!

Differential employees are those who:

• Communicate effectively with clients and teammates.

• Have an entrepreneurial mindset - meaning that you are comfortable in ambiguous and undefined situations and can figure out the best next step.

• Are self-motivated.

• Learn quickly and relentlessly.

• Curious about technology and the impact it can make on the world.

• Enjoy taking ownership and responsibility for their work.

• Enjoy collaborating with others on problems.

Because this role is responsible for managing our Cincinnati HQ Office, this role is required to be based in Cincinnati, OH and work from our HQ (or sometimes MadTree if our HQ has events going on). However, we have a flexible, relaxed culture. There is flexibility in working hours and responsiveness and communication is ultimately important.

Differential is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

​​As part of our commitment to maintaining a legal and compliant workforce, we participate in the E-Verify program. For more information about E-Verify, please visit the U.S. Department of Homeland Security website at www.e-verify.gov.